Virtual Administrative Support Representative

1. About Our Client:The organization operates in the software industry, focusing on delivering technology solutions. It addresses operational challenges by maintaining well-organized administrative functions to support internal teams and leadership. The organization supports flexible work arrangements and remote collaboration to sustain efficient workflows. 2. About the Opportunity:The Remote Office Support Specialist plays a crucial role in ensuring smooth daily operations by providing comprehensive administrative and operational support remotely. This position contributes to maintaining effective communication, organizing workflows, and supporting various departments to enhance overall efficiency while working flexibly from any location. 3. Responsibilities:&#x2022; Coordinate calendars, schedule meetings, and manage virtual appointments.&#x2022; Handle correspondence including emails, phone calls, and internal communications promptly.&#x2022; Maintain and organize digital files, documents, and records.&#x2022; Assist with onboarding and training coordination for new hires.&#x2022; Support project tracking and reporting through data compilation and summary preparation.&#x2022; Collaborate with IT and other departments to resolve administrative challenges.&#x2022; Manage procurement of office supplies and vendor communications.&#x2022; Contribute to process improvements to enhance remote office efficiency. 4. Requirements:&#x2022; Minimum of 2 years experience in office administration or support roles, preferably remote.&#x2022; Proficient in Microsoft Office Suite and cloud-based collaboration tools such as Google Workspace, Slack, and Zoom.&#x2022; Strong organizational skills and attention to detail.&#x2022; Effective written and verbal communication skills.&#x2022; Ability to manage multiple priorities and meet deadlines independently.&#x2022; Comfortable adapting to evolving technology and software platforms.&#x2022; High professionalism and discretion in handling confidential information. 5. Pay Range and Compensation Package:&#x2022; Competitive salary with performance-based incentives. 6. Benefits &amp; Perks:&#x2022; Fully remote work with flexible scheduling options.&#x2022; Comprehensive health, dental, and vision insurance plans.&#x2022; Generous paid time off and holidays.&#x2022; Professional development opportunities and access to learning resources. Equal Opportunity Statement: Our client is an equal opportunity employer. They celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, or national origin. Note:RemoteHunter is not the Employer of Record (EOR) for this role. Our purpose in this opportunity is to connect exceptional candidates with leading employers. We help job seekers worldwide discover roles that match their goals and guide them to complete their full application directly through the hiring company&#x2019;s career page or ATS.

Remote Office Support Specialist

Job Description Cozen O&#x2019;Connor&#x2019;s Philadelphia office has a unique opportunity for a REMOTE Docketing Specialist who will be responsible for providing comprehensive litigation and non-litigation calendaring services to the firm, including calendaring for all assigned matters, adhering to firm calendaring procedures and processes for these matters, and facilitating firm compliance with firm calendaring policies and protocols to minimize risk of missed deadlines. Responsible for quality-checking of calendar reports. We currently offer a remote work schedule, We ask that associates be available Monday-Friday from 9am-5pm EST. Come and work with one of the top 100 law firms in the country. Responsibilities <ul><li>Oversee integrity of Firm&#x2019;s automated docket system, BEC Docket Enterprise, providing support to all firm practice areas with calendaring functions by establishing calendar entries adhering to the Firm&#x2019;s standards and procedures</li><li>Research court rules, practice guides and laws regarding filing deadlines (e.g., discovery responses, responses to motions, pre-trial deadlines, court appearances, depositions, etc.), as needed.</li><li>Maintain routine communications with attorneys, paralegals, and practice assistants to ensure full understanding of each individual calendaring assignment.</li><li>Communicate routinely with the Managing Attorney and Office Manager about emerging issues or circumstances involving the calendar. Ensure issues are escalated timely.</li><li>Ensure all information provided is accurate and copies of Complaints and Charges, Scheduling Orders, etc. are attached to events in the docketing system for reference.</li><li>Create, review, and distribute calendar and docket reports.</li><li>Ensure all reports are filed into the proper workspace.</li><li>Maintain and update additions and changes in the automated docket system, including case name, venue or court jurisdiction, case number, and/or responsible attorneys, in accordance with department procedures. </li><li>Respond to written or verbal requests from attorneys, paralegals and secretaries regarding calendared events and modifications to compliance dates on the docket and calendar.</li><li>Perform daily clerical administrative duties in accordance with Department procedures</li><li>Provide guidance to lawyers, paralegals and administrative staff on understanding the content of Docketing reports; as well as provide training to lawyers, paralegals, and secretaries in using firm&#x2019;s docketing application</li><li>Assist Docketing team members as back-up and to provide additional support, as needed.</li><li>Actively interact and collaborate with team members to provide deliverables and service to the highest and sustainable level of quality and professionalism as defined by department and/or Firm standards.</li><li>Actively assist and support the litigation department in daily operations and functions.</li><li>Assume additional duties and/or responsibilities, as requested. </li></ul>Qualifications <ul><li>3-5 years in a same or similar role within a law firm is required, with preference for those with experience supporting multiple offices and or practice areas</li><li>High School Diploma or equivalent required, post-secondary degree is highly preferred.</li><li>Proficient in all Microsoft applications, including but not limited to Word, Excel, Outlook, and the Document Management System (DMS).</li><li>Able to learn, operate and navigate pertinent Firm applications, systems and databases, as necessary.</li><li>Excellent and consistent attention to detail and accuracy.</li><li>Substantial experience computing calendar deadlines for state, federal and appellate courts.</li><li>Strong knowledge of litigation processes, court rules, and procedures, and comprehension of various jurisdictions and association rules, and litigation in general.</li><li>Strong verbal and written communication skills and able to effectively communicate and provide explanations to all levels of attorneys and staff in the Firm.</li><li>Ability to effectively handle multi-task assignments within the parameters of the job functions, and to perform in an environment of shifting turnaround deadlines.</li><li>Strong ability to take ownership and responsibility for projects or special assignments.</li><li>Solid initiative and independent judgment skills.</li><li>Reliable, dependable and able to work independently or as part of a team.</li><li>Excellent customer service orientation; positive and proactive manner; strong work ethic.</li><li>Familiarity with PACER and Electronic Court Filings (ECFs). </li></ul>The salary range for this role is $60,000 - $80,000 and represents the Firm&#x2019;s good faith and reasonable estimate of the range of possible compensation at the time of posting. Actual compensation will be dependent upon a number of factors, including but not limited to, the candidate&#x2019;s relevant experience, qualifications and location. About Us Known for its commitment to action and tangible results, Cozen O&apos;Connor has rapidly grown to become one of North America&apos;s fastest-growing law firms. Offering full-service expertise in litigation, business law, and government relations, the firm serves a diverse clientele, including global Fortune 500 companies, growing middle-market firms, startups, and high-profile individuals. Established in 1970, Cozen O&#x2019;Connor has more than 1,000 attorneys who help clients manage risk and make better business decisions. The firm counsels clients on their most sophisticated legal matters in all areas of the law, including litigation, corporate, and regulatory law. Representing a broad array of leading global corporations and middle market companies, Cozen O&#x2019;Connor services its clients&#x2019; needs through 35 offices across two continents. The firm is consistently ranked among the top 100 law firms in America and has received recognition from prestigious legal and business organizations such as Chambers &amp; Partners, The American Lawyer, The Legal 500, and Best Lawyers. Cozen O&apos;Connor is dedicated to excellence and strives to achieve the right results for its clients, no matter how complex or critical the legal challenges may be. Cozen O&#x2019;Connor is committed to fostering greater inclusion in the legal profession. We understand the organizational effectiveness that comes from welcoming and valuing differences within the firm, and we know that assembling a team with a breadth of perspectives and experience is necessary to provide the highest quality legal service. We encourage candidates to apply and join us in this effort. Cozen O&apos;Connor actively welcomes applicants who have previously left the workforce and are looking to return to their careers. Gaps in experience are not penalized. Cozen O&#x2019;Connor is an Equal Opportunity Employer, including disabled and veterans.

Docketing Specialist

Job Description Amazing Opportunity and Great Place to Work!Come make a difference and consider this unique opportunity to step into a rewarding career. Our story At Alight, we believe a company&#x2019;s success starts with its people. At our core, we Champion People, help our colleagues Grow with Purpose and true to our name we encourage colleagues to &#x201C;Be Alight.&#x201D; We are passionate about connecting purpose with impact. Alight empowers clients to build a healthier and more financially secure workforce by unifying the benefits ecosystem across health, wealth, wellbeing, navigation, and absence management. Our Benefits With a comprehensive total rewards package, Alight offers programs and plans that support your mind, body, wallet, and life. Benefits include health, dental and vision coverages starting Day One. Additionally, Alight colleagues enjoy wellbeing programs, retirement plans with contribution matching, generous time off, parental leave, continuing education, and career growth opportunities &#x2013; all within a thriving global organization. Flexible Working So that you can be your best at work and home, we consider flexible working arrangements wherever possible. Alight has been a leader in the flexible workspace and &#x201C;Top 100 Company for Remote Jobs&#x201D; 6 years in a row. Great Place to Work Thanks to the work of every colleague, Alight has received multiple awards of recognition including &#x201C;Great Place to Work&#x201D; for the past 7 years and Fortune&#x2019;s &#x201C;Best Companies to Work For.&#x201D; To learn more about our company culture and awards Click Here. If you, Champion People, seek to Grow with Purpose, and embody the meaning of Be Alight &#x2013; We invite you to join our team! Learn more at careers.alight.com . About The Role The Processing Assistant II role supports the Health and Leave of Absence teams&#x2019; operational processes. Processing Assistant understands the health and leaves administration process cycle and how the health and leave of absence system works. Understand client specifics and all federal and local laws applicable to services contracted. Responsibilities <ul><li>Preparing monthly headcount reports for all clients to support billing activities.</li><li>Receiving, organizes, and responds to correspondence from clients and participants.</li><li>Processing COBRA and DB&amp;P participant payments, including copying and preparing deposits.</li><li>Overseeing postage machine maintenance and ensures timely mailing of client communications and participant letters.</li><li>Managing vendor reconciliations and produces reports on activities, while conducting weekly COBRA audits to ensure compliance.</li><li>Monitoring leave administration mailboxes and faxes to track new cases, extensions, and updates in the LOA system.</li><li>Coordinating leave of absence communications, including sending orientation packages, SINOT employer forms, and return-to-work reminders.</li><li>Performing FMLA recertifications, assigns cases to LOA Client Specialists, and supports case management through the 3-point medical contact process.</li><li>Providing administrative and HRIS support, including updating employment statuses, processing transactions, and assisting with case tracking.</li><li>Collaborating with Health and LOA teams to improve efficiency, service quality, and processes through automation, standardization, and system enhancements. </li></ul>Requirements <ul><li>Possess High School Diploma is a must or Bachelors</li><li>Possess Communication skills in English and Spanish</li><li>Possess Computer literacy and excellent excel skills</li><li>Possess Experience or knowledge in Health and Leave of Absence</li><li>Possess Analytical and problem-solving skills</li><li>Possess Attention to detail. </li></ul>Application and Interview By applying for a position with Alight, you understand that, should you be made an offer, it will be contingent on your undergoing and successfully completing a background check consistent with Alight&#x2019;s employment policies. Background checks may include some or all the following based on the nature of the position: SSN/SIN validation, education verification, employment verification, and criminal check, search against global sanctions and government watch lists, credit check, and/or drug test. You will be notified during the hiring process which checks are required by the position. Alight requires all virtual interviews to be conducted on video. Please be aware that Alight is a camera-on culture and may require occasional travel to one of our physical office locations. Our commitment to Inclusion We celebrate differences and believe in fostering an environment where everyone feels valued, respected, and supported. We know that diverse teams are stronger, more innovative, and more successful. At Alight, we welcome and embrace all individuals, regardless of their background, and are dedicated to creating a culture that enables every employee to thrive. Join us in building a brighter, more inclusive future. As part of this commitment, Alight will ensure that persons with disabilities are provided reasonable accommodations for the hiring process. If reasonable accommodation is needed, please contact alightcareers@alight.com . Equal Opportunity Policy Statement Alight is an Equal Employment Opportunity employer and does not discriminate against anyone based on sex, race, color, religion, creed, national origin, ancestry, age, physical or mental disability, medical condition, pregnancy, marital or domestic partner status, citizenship, military or veteran status, sexual orientation, gender, gender identity or expression, genetic information, or any other legally protected characteristics or conduct covered by federal, state, or local law. In addition, we take affirmative action to employ disabled persons, disabled veterans, and other covered veterans. Alight provides reasonable accommodations to the known limitations of otherwise qualified employees and applicants for employment with disabilities and sincerely held religious beliefs, practices and observances, unless doing so would result in undue hardship. Applicants for employment may request reasonable accommodations/modifications by contacting their recruiter. Authorization to work in the Employing Country Applicants for employment in the country in which they are applying (Employing Country) must have work authorization that does not, now or in the future, require sponsorship of a visa for employment authorization in the Employing Country and with Alight. Note, this job description does not restrict management&apos;s right to assign or reassign duties and responsibilities of this job to other entities; including but not limited to subsidiaries, partners, or purchasers of Alight business units. We offer you a competitive total rewards package, continuing education &amp; training, and tremendous potential with a growing worldwide organization. DISCLAIMER: Nothing in this job description restricts management&apos;s right to assign or reassign duties and responsibilities of this job to other entities; including but not limited to subsidiaries, partners, or purchasers of Alight business units. Alight Solutions provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, creed, sex, sexual orientation, gender identity, national origin, age, disability, genetic information, pregnancy, childbirth or related medical condition, veteran, marital, parental, citizenship, or domestic partner status, or any other status protected by applicable national, federal, state or local law. Alight Solutions is committed to a diverse workforce and is an affirmative action employer.

Processing Assistant - Virtual

This position is listed on behalf of a partner company, who manages all applications and next steps. Our partner is looking for a Project Assistant Energy based in the United States. This is a fully remote opportunity supporting programs and projects within a highly regulated commercial nuclear and energy environment. The role provides essential administrative and coordination support that keeps project activities organized and moving forward. You will manage documentation, correspondence, meeting logistics, project records, and digital collaboration tools. The position offers broad exposure to project operations and requires strong attention to detail, confidentiality, and process discipline. You will work with project teams and stakeholders across a structured environment where accuracy and timely follow-through are critical. Success in this role depends on excellent organization, communication, multitasking, and proficiency with modern office technologies. It is an opportunity to contribute to complex energy projects while building valuable project administration experience in a specialized industry. Accountabilities <ul><li>Provide administrative and operational support to programs and projects, following established corporate systems, processes, policies, and procedures.</li><li>Prepare, format, proofread, edit, organize, and distribute project documents, including specifications, reports, white papers, calculations, correspondence, and procedures.</li><li>Maintain correspondence control logs, project records, databases, spreadsheets, and other administrative tracking tools.</li><li>Coordinate appointments and meetings, prepare agendas and meeting materials, record minutes, and maintain action logs and follow-up items.</li><li>Support visitor and customer arrangements, special events, and other project-related activities as directed by management.</li><li>Create, update, and maintain project SharePoint sites and ensure information is organized and accessible to authorized stakeholders.</li><li>Prepare purchase requisitions and provide administrative assistance for project-related procurement activities.</li><li>Develop and maintain onboarding packages, checklists, and supporting materials for new team members.</li><li>Handle project information with appropriate care in an environment subject to significant security, cybersecurity, and data protection requirements.</li><li>Perform additional administrative and project support duties as assigned. </li></ul>Requirements <ul><li>High school diploma or equivalent qualification.</li><li>At least 5 years of relevant administrative experience, preferably supporting complex projects or professional teams.</li><li>Strong proficiency with Microsoft Office applications and SharePoint, with the ability to create and maintain documents, spreadsheets, databases, and digital project resources.</li><li>Excellent organizational and time-management skills, with the ability to prioritize competing demands and manage multiple tasks effectively.</li><li>Strong written and verbal communication skills, including the ability to prepare professional correspondence, reports, meeting materials, and project documentation.</li><li>High attention to detail and a consistent focus on accuracy, completeness, and timely execution.</li><li>Ability to work effectively within structured processes and highly regulated environments with stringent security, cybersecurity, and data protection requirements.</li><li>Strong discretion and sound judgment when handling sensitive project and organizational information.</li><li>Ability to collaborate effectively with project teams and stakeholders while also working independently with minimal supervision.</li><li>Must be a U.S. citizen to be considered for the position. </li></ul>Benefits <ul><li>Competitive annual salary ranging from $42,000 to $71,000, depending on skills, experience, and geographic location.</li><li>Fully remote work arrangement.</li><li>Medical, dental, and vision coverage, depending on employment status.</li><li>Company-paid life insurance and short- and long-term disability benefits, depending on employment status.</li><li>Employer-matched 401(k) retirement plan with 100% vesting, depending on employment status.</li><li>Employee stock purchase plan, depending on employment status.</li><li>Paid time off and leave-of-absence options.</li><li>Flexible work options.</li><li>Employee assistance, recognition, and employee satisfaction programs.</li><li>Additional voluntary benefits, depending on employment status.</li><li>Opportunity to contribute to meaningful projects within the energy and nuclear sector. </li></ul>How Jobgether Works We use an AI-powered matching process to ensure your application is reviewed quickly, objectively, and fairly against the role&apos;s core requirements. Our system identifies the top-fitting candidates, and this shortlist is then shared directly with the hiring company. The final decision and next steps (interviews, assessments) are managed by their internal team. We appreciate your interest and wish you the best! Why Apply Through Jobgether? Data Privacy Notice: By submitting your application, you acknowledge that Jobgether will process your personal data to evaluate your candidacy and share relevant information with the hiring employer. This processing is based on legitimate interest and pre-contractual measures under applicable data protection laws (including GDPR). You may exercise your rights (access, rectification, erasure, objection) at any time. We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

Project Assistant Energy

MANTECH seeks a motivated, career and customer-oriented Administrative Assistant to join our team onsite in Chesapeake, Virginia. This is a remote position. Responsibilities Include But Are Not Limited To <ul><li>Performs administrative duties in a staff activity.</li><li>Performs specialized assignments relating to typing, word processing, graphics illustration using computers, with very little direction.</li><li>Performs a variety of support services such as operation of reproduction equipment to produce large volumes of documents, courier service, and mail service, etc. </li><li>Maintains personnel and other files.</li><li>Prepares correspondence, schedules, and coordinates travel. </li><li>Assists in the preparation of documents and supports the development of contract deliverables and reports. </li><li>Responsible for integrating graphics generated with automated tools and the deliverable documents.</li><li>Assists with the onboarding of new hires </li></ul>Minimum Qualifications <ul><li>5+ years of experience completing clerical and administrative duties</li><li>High School Diploma or equivalent education</li><li>Experience with maintaining files</li><li>Experience with preparing correspondences and scheduling </li></ul>Preferred Qualifications <ul><li>Bachelor&#x2019;s degree in any discipline </li></ul>Clearance Requirements <ul><li>U.S. Citizenship required with a current or active Secret or ability to obtain an Interim Secret prior to starting. </li></ul>Physical Requirements <ul><li>Must be able to remain in a stationary position 50%</li><li>Constantly operates a computer and other office productivity machinery, such as a calculator, copy machine and computer printer.</li><li>The person in this position needs to occasionally move about inside the office to access file cabinets, office machinery, etc.</li></ul>

Administrative Assistant

A highly respected boutique California law firm specializing in commercial real estate, landlord representation, and civil litigation, is seeking a Legal Secretary to join its remote team. This is an excellent opportunity for an experienced legal professional who is highly organized, responsive, and comfortable supporting attorneys handling sophisticated commercial landlord-tenant and litigation matters. ****MUST RESIDE IN CA! DO NOT APPLY IF YOU DO NOT LIVE HERE*** 3 YEARS MINIMUM CALIFORNIA LITIGATION EXPERIENCE**UNLAWFUL DETAINER EXPERIENCE HIGHLY PREFERRED The ideal candidate brings strong law firm experience, excellent calendaring and document-management skills, and the ability to keep attorneys and cases organized in a fast-moving remote environment. What You&apos;ll Do as the Legal Secretary:<ul><li>Provide day-to-day administrative and litigation support to attorneys handling commercial real estate and civil matters</li><li>Maintain attorney calendars and track hearings, filing deadlines, discovery dates, depositions, and other critical case milestones</li><li>Prepare, format, proofread, revise, and organize correspondence, pleadings, notices, motions, and other legal documents</li><li>Coordinate electronic filing and service of court documents</li><li>Maintain accurate and organized electronic client and matter files</li><li>Communicate professionally with clients, opposing counsel, court personnel, vendors, and other outside parties</li><li>Schedule hearings, depositions, client meetings, mediations, and other case-related events</li><li>Coordinate document execution, service, and delivery</li><li>Monitor incoming correspondence and ensure attorneys are aware of time-sensitive matters</li><li>Assist with opening and closing matters and maintaining current case information</li><li>Support trial, hearing, and deposition preparation as needed</li><li>Help attorneys stay ahead of deadlines through proactive follow-up and strong attention to detail</li><li>Handle confidential client and firm information with professionalism and discretion</li><li>Collaborate closely with attorneys and staff in a fully remote environment</li></ul> Must-Haves as the Legal Secretary:<ul><li>3+ years of Legal Secretary, Litigation Secretary, Legal Assistant, or comparable law firm experience</li><li>Recent experience working within a law firm</li><li>Strong calendaring and deadline-management skills</li><li>Experience preparing, formatting, and proofreading legal documents</li><li>Familiarity with court filing and e-filing procedures</li><li>Excellent written and verbal communication skills</li><li>Strong Microsoft Office proficiency</li><li>High attention to detail and accuracy</li><li>Ability to prioritize multiple matters and deadlines independently</li><li>Professional judgment and discretion when handling sensitive information</li><li>Strong technology skills and ability to work effectively in a fully remote environment</li><li>Reliable, responsive, and proactive work style</li></ul> Nice-to-Haves as the Legal Secretary:<ul><li>Commercial landlord-tenant experience</li><li>Unlawful detainer experience</li><li>Civil litigation experience</li><li>Commercial real estate experience</li><li>Experience supporting attorneys through hearings, depositions, mediation, or trial preparation</li><li>Familiarity with California state court filing procedures</li><li>Experience working within a boutique law firm</li><li>Prior experience supporting multiple attorneys</li></ul> Our Client Offers:<ul><li>Competitive base salary of $65,000-$80,000, depending on experience</li><li>Fully remote work environment</li><li>Opportunity to support sophisticated commercial real estate and litigation matters</li><li>Direct interaction with experienced attorneys and firm leadership</li><li>Exposure to well-established commercial landlords, developers, property owners, and property management clients</li><li>Collaborative boutique environment where strong organization and initiative are valued</li><li>Opportunity to become an integral long-term member of a specialized California law practice</li></ul>

Latest Remote Jobs in
San Jose, CA·Administrative

Virtual Administrative Support Representative

Virtual Administrative Support Representative

Remote Office Support Specialist

Remote Office Support Specialist

Docketing Specialist

Docketing Specialist

Processing Assistant - Virtual

Processing Assistant - Virtual

Project Assistant Energy

Project Assistant Energy

Administrative Assistant

Administrative Assistant

Litigation Legal Secretary (remote in California)

Litigation Legal Secretary (remote in California)

Latest Remote Jobs inSan Jose, CA·Administrative

Virtual Administrative Support Representative

Virtual Administrative Support Representative

Remote Office Support Specialist

Remote Office Support Specialist

Docketing Specialist

Docketing Specialist

Processing Assistant - Virtual

Processing Assistant - Virtual

Project Assistant Energy

Project Assistant Energy

Administrative Assistant

Administrative Assistant

Litigation Legal Secretary (remote in California)

Litigation Legal Secretary (remote in California)

Latest Remote Jobs in
San Jose, CA·Administrative