About the Opportunity
The hiring organization is seeking an Executive Assistant to provide high-level administrative support across multiple executive functions and time zones. This remote, full-time role manages complex calendaring, facilitates domestic and international travel logistics, coordinates onsite and virtual events, and helps maintain efficient administrative processes across the organization.
Responsibilities
- Manage multiple complex, high-level, and rapidly changing calendars.
- Coordinate domestic and international travel arrangements, troubleshoot logistical issues, and maintain on-call availability while assigned executives are traveling.
- Liaise and schedule meetings with internal and external stakeholders, including employees, strategic partners, media representatives, and customers.
- Collaborate cross-functionally with colleagues across the organization.
- Provide administrative backup coverage for team members during absences, including support for the Executive Assistant to the CEO.
- Maintain strict confidentiality when handling sensitive business and organizational information.
- Assist with executive new-hire onboarding in partnership with executives, IT, and HR, serving as a dedicated resource and onboarding guide.
- Create, refine, and maintain operational standards and administrative workflows.
- Coordinate logistics for virtual and onsite conferences, meetings, and team offsites, maintaining flexibility to adjust working hours when events or travel disruptions require.
- Travel domestically and internationally as required.
- Perform other related administrative duties as assigned.
Required Qualifications
- 5+ years of experience providing executive administrative support to multiple VP- and Director-level executives or above across diverse functions and time zones.
- Professional experience using Gmail and Google Calendar in a work environment, with advanced calendaring capabilities.
- Proven experience booking and managing domestic and international travel.
- Prior experience collaborating with other executive assistants in a high-functioning environment.
- High degree of discretion, integrity, and diplomacy in oral and written communications.
- Demonstrated ability to anticipate executive needs and resolve scheduling and logistical challenges.
- Strong organizational and time management skills, with the ability to prioritize and balance multiple tasks across email, instant messaging, calendaring, and projects.
- Methodical approach to managing deadlines while proactively communicating status and updates.
- Self-motivated work ethic with the ability to work both independently and collaboratively.
- Valid U.S. passport.
- Active driver's license.
Preferred Qualifications
- Experience using Navan for corporate travel management.
- Familiarity with audio/visual conferencing and event platforms such as Zoom or Microsoft Teams.
Compensation and Benefits
- Annual base salary of $113,400 to $162,000, plus equity.
- Comprehensive health coverage.
- Retirement benefits.
- Paid time off and paid holidays.
- Paid parental leave.
- Professional development support.
- Home office support and technology stipend.
Additional Information
- Employment Type and Location: Full-time, remote within the United States.
- Work Authorization: Visa sponsorship is not available for this position.
- Recruitment Notices: The organization may utilize AI-assisted tools during the hiring process. Candidates will be invited to opt in to interview recordings to support interviewer calibration and consistent evaluations; recording participation is entirely optional and requires explicit consent.
- Equal Opportunity: The hiring organization is an equal opportunity employer committed to building a team that reflects a broad range of backgrounds, experiences, and perspectives.