This role will serve as a trusted partner to a senior business leader, helping keep priorities organized, communications moving, and executive operations running smoothly. The ideal candidate will bring a proactive, highly organized approach to managing complex calendars, travel, and meeting logistics in a fast-paced environment. You will work closely with other executives and the Chief of Staff to anticipate needs, surface risks, and support effective decision-making. This is a high-visibility role that requires discretion, strong judgment, and the ability to stay effective as priorities shift.
Location: Remote
Compensation: $136,600 – $184,800 annually
Responsibilities
- Own and manage a complex executive calendar as a strategic tool
- Ensure effective meeting preparation with the right attendees and materials
- Coordinate all aspects of domestic and international travel logistics
- Collaborate with the Chief of Staff to maintain visibility on priorities and risks
- Work with other executives to resolve scheduling needs without confusion
- Track communication drafts and ensure timely follow-through
- Plan and execute executive meetings and leadership events with attention to detail
- 8+ years supporting a senior executive, ideally in a fast-paced environment
- Expertise in managing complex executive calendars across multiple time zones
- Experience planning intricate domestic and international travel
- Strong written and verbal communication skills for senior-level interactions
- Proven ability to prioritize and make decisions with incomplete information
- Detail-oriented execution across scheduling, events, and communications
- Comfortable in high-change environments with shifting priorities
- Collaborative work environment with senior leadership
- Opportunity to influence executive operations and systems
- Exposure to high-level decision-making processes
- Access to advanced workplace tools and technologies
- Potential for professional growth in a dynamic organization