About the Opportunity
This role serves as the operational "glue" for the organization's industry presence, project managing and executing on 15+ external and internal events per year across the globe. From logistics and vendor management to budget oversight and travel coordination, the work performed will be integral to ensuring internal and external events attended by the team are a success. Events generally come in bursts, so when not in "event mode," this role acts as the right hand to the CEO's Executive Assistant, executing on tactical pieces of the broader company strategy. This is a high-impact, hybrid role designed for a logistical mastermind who thrives on variety and precision.
Key Responsibilities
- Event project management (bulk of the role):
- Developing and maintaining conference playbooks, including schedules, meeting overviews, venue maps, and logistical details
- Proactively research and vet event opportunities, bringing forward recommendations based on business value, audience, cost, and strategic fit.
- Evaluating conference opportunities based on attendee lists, speaking opportunities, and sponsorship tiers
- Participating in contract negotiation for all event requirements
- Own event timelines, budgets, and deliverables from planning through completion, proactively identifying risks, resolving blockers, and ensuring nothing falls through the cracks.
- Managing and coordinating the complex logistics of the brand presence, including shipping event swag or tools and signage to international and domestic venues
- Coordinating registration and badging for all attendees
- Anticipating and coordinating end-to-end event logistics, including hotels, meeting spaces, ground transportation, dining reservations, attendee requirements, and other needs, identifying and resolving gaps before they become last-minute issues.
- Serve as the primary operational point of contact for event organizers, venues, hotels, vendors, and other external partners, proactively following up and driving outstanding items to resolution.
- Post-event follow-up coordination, including logging contacts, leads, outcomes, etc. in Salesforce
- Conducting post-event reviews
- Maintaining ownership of open items and follow-ups, proactively driving them to resolution and escalating when necessary
- Admin support to the CEO's EA (when time permits):
- Assisting in expense tracking and submissions of expense reports
- Supporting preparation of meeting materials and briefing documents
- General administrative support to leadership as delegated, including calendar coordination and travel logistics
- Anticipate administrative needs, identify gaps, and proactively take action where appropriate
Who You Are
The ideal candidate is a strategist at heart who excels at execution - a true "Force Multiplier" who brings ideas to the table, connects the dots across the business, and refuses to let details slip through the cracks. Hyper-organized and naturally detail-oriented, this individual thrives on bringing structure to ambiguous environments and managing competing priorities with exceptional time-management skills. A rush of excitement is likely felt when given ownership over creating order out of chaos. Extreme personal ownership of work is taken, anticipating needs, exercising sharp judgment, and driving projects to completion without needing constant direction.
This individual is a proactive and adaptable communicator, keeping stakeholders of all levels effortlessly aligned, surfacing risks early, and knowing precisely when to solve problems independently versus when to escalate. They pivot seamlessly when priorities shift, maintaining momentum and ensuring every detail, deadline, and follow-up is accounted for. Recognized by others as a reliable closer, pride is taken in elevating standards and ensuring that every initiative under their watch achieves a seamless, high-quality outcome.
Who We Are
The organization is revolutionizing the way companies buy and sell digital infrastructure (Datacenter, cloud, and network services). Digital infrastructure services are the building blocks of the internet and at the core of every industry. Traditionally, it’s been bought manually through service provider salespeople, resulting in high costs, slow procurement cycles, and services that aren’t the best fit - slowing down the ability of companies to build and innovate. The organization's marketplace and advisory are removing friction so any company can get what they need, when they need it, with the right deal terms. By achieving its mission, the organization unlocks businesses to build and human innovation to _the company_!
As a startup, the environment is fast-paced, requiring quick, smart, and hard work. The road to success is filled with both highs and lows. This is not a place for those seeking the same thing day in and day out. All full-time employees receive option grants, signifying ownership in the company. The team is driven to achieve its goals.
Benefits We Offer
- 100% remote work environment
- Unlimited PTO
- Fully covered health insurance options through a major health insurance provider for both the employee and their family (employee pays $0)
- Dental and Vision insurance available with widely used providers
- Option grants begin vesting after year 1
The hiring company is an equal opportunity employer committed to building a diverse and inclusive team.
