Structure USA is a nonprofit based in Orlando, Florida. We publish research and editorial work about the American market for a Brazilian audience, covering international trade, market entry, brand internationalisation, and partner relationships.
We are in a period of growth, with several roles open at once. That is the immediate context for this position.
About the roleWe're hiring an HR & Recruiting Coordinator to run our hiring process and look after the administrative side of employing people.
The role has two halves.
The first is recruiting, and right now it's the larger one. You'll own the process end to end: writing and posting roles, screening applications, coordinating interviews, keeping candidates informed, and handling offers. A small organisation can't afford a slow or silent hiring process, and candidates notice when one is run well.
The second is everything that happens after someone says yes — onboarding, records, documentation, benefits administration, and the paperwork that comes with employing people. It's less visible but it's what keeps the organisation compliant and organised.
You'll report to the director. This is the only HR role here, so you'll be building processes rather than inheriting them.
This position is full-time and fully remote. You'll need to be available during US Eastern business hours.
What you'll doRecruiting
- Write and post job openings, and manage listings across job boards
- Screen applications and maintain an organised pipeline
- Coordinate interview scheduling between candidates and interviewers
- Keep candidates informed at every stage, including when the answer is no
- Prepare offer letters and manage the acceptance process
- Track time-to-hire and where candidates drop out of the process
Onboarding and records
- Run onboarding for new hires, from paperwork through to first-week setup
- Complete I-9 verification and maintain employment eligibility records
- Maintain accurate, confidential personnel files
- Support payroll with accurate employee data and changes
- Administer benefits enrolment and answer routine employee questions
- Maintain HR documentation and keep policies current
- At least 2 years of HR, recruiting, or people operations experience
- Experience coordinating a hiring process, including scheduling and candidate communication
- Experience handling confidential employee information appropriately
- Clear written English, with the ability to communicate with candidates professionally
- Organised and accurate with records and documentation
- Comfortable following up with people who are slow to respond
- Available during US Eastern business hours
- Authorised to work in the United States
Helpful but not required:
- Nonprofit experience
- Familiarity with US onboarding requirements, including I-9 verification
- Experience with an applicant tracking system
- Experience administering benefits enrolment
- Experience building HR processes where none existed
- Salary: $49,400 per year
- Medical insurance, with Structure USA covering 50% of the employee premium
- 403(b) retirement plan with an employer contribution
- 10 days of paid time off per year, plus public holidays
- Fully remote
- Equipment provided
Apply through LinkedIn with your resume. In a short note, tell us how you keep candidates from going silent on you partway through a process.
- Structure USA is an equal opportunity employer. We evaluate all applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other protected characteristic.