Senior Executive Assistant to CEO Office
Remote United States
Seeking a Senior Executive Assistant to join a pioneer in the global financial technology and digital asset space who has spent over a decade building a sophisticated infrastructure for the future of finance and serves millions of users worldwide. They are looking for a highly organized professional to provide high level support within their executive leadership team.
In this role you will operate within a Co CEO leadership structure, working in tandem with other assistants to ensure seamless coordination across the highest levels of the company. You will act as a strategic gatekeeper and proactive partner, managing incredibly complex calendars and anticipating needs before they arise.
Your responsibilities will include
- Managing multifaceted and shifting executive schedules while balancing competing priorities.
- Overseeing comprehensive domestic and international travel logistics including private aviation, ground transport, and customs requirements.
- Preparing detailed briefing materials, agendas, and records for key meetings and public appearances.
- Leading cross functional projects and events while collaborating with security and internal teams.
- Managing team budgets, expense reports, and onboarding processes for new staff.
- Proactively adjusting logistics in real time to handle operational delays or changing business needs.
- Streamlining internal processes to enhance the overall effectiveness of the executive office.
The ideal candidate will bring
- At least eight years of experience supporting senior leadership, preferably within a CEO office or a multi executive environment.
- Exceptional organizational skills and the ability to remain calm and focused in a high pressure, fast paced setting.
- Absolute discretion when handling confidential and sensitive information.
- A strong sense of urgency and the ability to complete tasks quickly with high attention to detail.
- Proficiency in Google Suite, Microsoft Office, and MacOS with a general tech savvy mindset.
- Familiarity with executive affairs and communication strategies.
- Flexiciency to work across various time zones in a global business environment.
- Strong verbal and written communication skills with a natural talent for bringing order to complex situations.