This role will provide high-level administrative support to senior executives while helping drive organization, responsiveness, and follow-through across a fast-paced environment. The position is focused on enabling two SVPs through exceptional calendar management, communication flow, and coordinated execution of priorities. You will partner closely with internal teams and external stakeholders to keep meetings, travel, events, and day-to-day operations running smoothly.
Location: Remote - US based candidates only, no visa sponsorship available
Compensation: $106,000 – $115,000 annually
Responsibilities
- Proactively manage complex calendars for two SVPs, resolving scheduling conflicts across time zones.
- Prepare for meetings by building agendas and tracking follow-up items to ensure efficiency.
- Plan and coordinate all logistics for travel tailored to each executive’s preferences.
- Monitor incoming communications, prioritizing urgent messages and preparing executive correspondence.
- Act as a central liaison between senior leaders’ teams and external partners, enhancing communication flow.
- Handle logistical execution for team offsites, executive meetings, and special events.
- Compile and submit accurate expense reports in a timely manner.
- 2+ years of experience supporting VP-level executives or higher.
- Proven track record in streamlining workflows and improving operational efficiency.
- Ability to build trusted working relationships with senior leaders and stakeholders.
- Experience using Google Workspace for scheduling and document management is preferred.
- Familiarity with generative AI tools like Claude AI for administrative tasks is a plus.
- Medical, dental, and vision coverage.
- 401(k) plan with company match.
- Paid parental and caregiver leave, along with flexible time off.
- Mental health support and wellness reimbursement options.
- Career development resources and education assistance.
