Onboarding Lead

Our Foundation Mission, Vision, and Values At VPMMA, our core purpose is to empower and equip military service members, veterans, and military spouses to achieve excellence in project management careers through mentoring and professional development. We envision ourselves as the most sought-after partner for guiding veterans on their journey to becoming project managers. Our four core values underpin these aspirations

• Commitment We uphold integrity, transparency, and ethics in all our operations endeavors.
• Empowerment We empower all military service members, veterans, and military spouses to pursue rewarding and prosperous careers in project management.
• Community We actively cultivate a strong and supportive network by collaborating with other veteran agencies and partners to provide the best resources, tools, skills, and training.
• Advocacy We offer a unified voice for project managers for the industry, government, military, veteran affairs, and the wider community.

Whom We Serve Our Valued Community Our alliance is dedicated to fostering the professional development of U.S. military service members, veterans, and their spouses. We accomplish this by offering various membership options, including General Membership for service members, veterans, and their spouses, along with Professional, Corporate, and Nonprofit Partner Memberships for individuals and organizations that wish to engage more deeply with our mission. Our goal is to be the premier resource for this community as they pursue or advance their careers in project management within the civilian workforce. Our Programs and Services A Holistic Approach VPMMA offers a wide range of mentorship and development programs, specifically designed to meet the diverse needs of our members. These include

• Mentorship Programs We provide One-on-One, Group, Reverse, Diversity, and Peer Mentorship to offer tailored guidance and promote collective learning.
• Professional Development Our offerings include customized training materials, skill-building workshops, learning events (seminars, webinars), advanced training, and certification preparation. We also address personal project management skills and entrepreneurship training.
• Career Transition Support We offer resources and guidance to members navigating career transitions, including support for resumes, access to job boards, and career transition assistance.
• Community Building We create professional connections through networking opportunities and collaborative learning events.
• Financial Support We provide scholarships for industry certifications to encourage ongoing professional development.

, Onboarding Lead - The Onboarding Lead manages the volunteer intake pipeline from the moment an application is received through final role placement and orientation. This role is crucial for ensuring a smooth and informative introduction to VPMMA, providing timely communication to candidates, managing documentation, and facilitating orientation sessions. Key Responsibilities 3 to 5 hours per week. We offer flexibility and understand that weekly activity may vary. Effective communication about your availability is key to smooth operations

• Intake Management Track and manage the volunteer intake pipeline from application through acceptance.
• Candidate Scheduling Schedule initial discussions/interviews with candidates, coordinating with board members/team leads as needed.
• Communication & Tracking Maintain tracking for all applicants and new volunteers. Ensure candidates/new volunteers receive prompt updates, confirmations, and welcome emails. Support the recruitment manager by updating application records.
• Documentation & Orientation Track the completion of required onboarding documentation. Coordinate orientations and determine who will facilitate them.
• Integration Respond to onboarding questions, guide volunteers to their next steps, and coordinate with those necessary for post-orientation volunteer placements.
• Reporting & Process Provide regular updates to leadership about the status, outcomes, and feedback of onboarding/pre-onboarding initiatives. Maintain up-to-date onboarding and pre-onboarding procedures in the VPMMA knowledge base.
• Cross-Functional Support Provide targeted writing and editing support for HR-related announcements or recruitment messaging as needed to support evolving organizational goals.

Skills And Qualifications

• Highly organized and detail-oriented with strong organizational and administrative abilities.
• Strong coordination and follow-up skills.
• Familiarity with spreadsheets, CRMs, or process tracking tools.
• Familiarity with remote collaboration tools (i.e., Google Drive).
• Experience in onboarding, HR, or volunteer management is preferred.

Volunteer Expectations

• Commitment to Mission Dedicate yourself to empowering military service members, veterans, and their spouses as they transition into project management careers
• Time Commitment Fulfill a regular service schedule, typically requiring 12-15 hours per month, depending on project cycles and specific role requirements.
• Professionalism & Respect Maintain a high standard of professional conduct and treat all community members with dignity, adhering to our zero-tolerance policy for discrimination and harassment
• Reliability & Communication Ensure punctuality for meetings and provide timely notification to your manager if you are unable to fulfill an assigned task or attend a scheduled event
• Ethical Standards Comply with the VPMMA Code of Conduct, including the disclosure of any potential conflicts of interest and the protection of proprietary information
• Confidentiality & Privacy Uphold strict confidentiality regarding the organization's operations and the personal data of the members we serve
• Continuous Learning Participate in required orientation, onboarding, and ongoing training sessions to enhance your skills and stay aligned with organizational goals
• Accountability Engage in regular performance evaluations and feedback sessions to ensure high standards of service and operational excellence

Position Details

• Type Volunteer
• Location Remote
• Directorate Volunteer
• Reports to Director of Volunteers

• Alternative Report Chief Volunteer Officer

• Term Six months to one year commitment to maintain consistency and effectiveness.

About VPMMA The Veteran Project Manager Mentor Alliance (VPMMA) is a non-profit organization dedicated to supporting and advancing the careers of service members, veterans, and military spouses in project management. We aim to build a strong, supportive community through mentorship, networking, and professional development, believing strongly in the transformative power of project management skills for veterans. VPMMA is committed to providing all volunteers with an equal opportunity and a harassment-free environment and may require background checks for certain positions. Volunteers must maintain confidentiality, adhere to our Code of Conduct, and comply with all applicable laws and policies. This description provides a general overview of the volunteer position and may be modified as needed. Training and Support Volunteers will receive initial training on VPMMA's mission, programs, and service procedures as well as support for ongoing professional development. Note Our organization is continually evolving, and as such, some roles and responsibilities may change. We will keep you informed and provide updates if there are any changes to your position. Join our team and help us support veterans strategically in their civilian career journeys.