# Administrative Support Officer
## About the Role
Keller Executive Search is seeking a dedicated Administrative Support Officer to provide essential administrative support to executive search professionals and help ensure seamless day-to-day operations. This role supports high-stakes talent acquisition activities and contributes to delivering a professional experience for clients and candidates.
The successful candidate will be organized, detail-oriented, adaptable, and comfortable managing multiple priorities in a fast-paced, collaborative environment. The role involves executive calendar management, document preparation, research, communication, and general administrative support.
## Key Responsibilities
* Manage executive calendars and schedule meetings.
* Coordinate travel arrangements.
* Prepare and edit correspondence, reports, and presentations.
* Maintain filing systems and manage documents related to client projects.
* Conduct research to support candidate sourcing and client needs.
* Provide general administrative support to the executive search team as needed.
* Communicate effectively with clients and candidates to maintain a professional experience.
* Assist with organizing company events, meetings, and workshops.
## Required Qualifications
* Prior experience as an Administrative Assistant or in a similar administrative role.
* Familiarity with Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
* Strong organizational and multitasking skills.
* Excellent written and verbal communication skills.
* Ability to handle confidential information with discretion.
* Strong attention to detail and accuracy.
* Ability to work independently and as part of a team.
* Adaptability in a dynamic work environment.
## Preferred Qualifications
The original job description does not identify any separate preferred or nice-to-have qualifications. All stated qualifications are therefore included under Required Qualifications.
## Skills & Competencies
* Administrative support
* Calendar management
* Meeting scheduling
* Travel coordination
* Microsoft Office Suite
* Microsoft Word
* Microsoft Excel
* Microsoft PowerPoint
* Microsoft Outlook
* Document management
* Filing and organization
* Research
* Candidate sourcing support
* Client and candidate communication
* Written and verbal communication
* Organization
* Multitasking
* Attention to detail
* Accuracy
* Confidentiality and discretion
* Independent work
* Team collaboration
* Adaptability
## Education & Experience
### Education
No specific educational qualification is stated in the original job description.
### Experience
* Prior experience as an Administrative Assistant or in a similar role.
## Work Arrangement & Schedule
* Location: Virginia Beach, VA, US
* Work Arrangement: Remote
* Employment Type: Not specified in the original job description.
* Schedule: Not specified in the original job description.
* Expected Weekly Hours: Not specified.
* Weekend Requirements: Not specified.
The source description also refers to “remote admin flexibility” and administrative assistant opportunities in New York, which is inconsistent with the clearly stated job location of Virginia Beach, VA. The job location above is therefore based on the explicit listing location.
## Compensation & Benefits
### Compensation
* Competitive salary: $72,000–$88,000 annually, depending on experience.
### Benefits
* Comprehensive health insurance, including medical, dental, and vision coverage.
* 401(k) retirement savings plan with company match.
* Paid Time Off (PTO), including vacation, holidays, and personal days.
* Paid sick leave.
* Professional growth and skill development opportunities.
* Career advancement opportunities.
* Supportive, inclusive, and diverse work environment.
* Collaborative and innovation-focused culture.
* Opportunity to contribute to connecting top talent with life-changing opportunities.
## Compliance / Additional Information
### Professional Growth
* Experience within a rapidly growing organization.
* Opportunity to expand responsibilities over time within executive recruitment.
* Hands-on learning and skill development in talent acquisition.
### Company Culture
* Flat management structure with direct access to decision-makers.
* Friendly, collaborative U.S.-based team.
* Environment that empowers innovation.
* Open communication.
* No bureaucracy or rigid hierarchies.
* Results-oriented approach.
### About Keller Executive Search
This position is directly with Keller Executive Search and is not a position with one of its clients.
