Associate Project Manager

Description Penn Medicine is dedicated to our tripartite mission of providing the highest level of care to patients, conducting innovative research, and educating future leaders in the field of medicine. Working for this leading academic medical center means collaboration with top clinical, technical and business professionals across all disciplines. Today at Penn Medicine, someone will make a breakthrough. Someone will heal a heart, deliver hopeful news, and give comfort and reassurance. Our employees shape our future each day. Are you living your life's work?

• Entity: Corporate
• Department: IS-Proj Mgmt Office
• Location: Remote based out of 3535 Market Street. Philadelphia, PA
• Hours: 8hr Days

Summary: As part of the UPHS Information Services Division project management office, oversee projects coordinating Applications teams, outsourced IT functions, external consultants, vendors, and UPHS departments and divisions. Responsible for participating in project lifecycle activities for system selection, project justification (ROI), and budgeting processes). Responsible for managing project lifecycle activities for staffing, delivery, closure, and transition to operations. Ongoing project responsibilities include managing the project budget, development and management to the project plan, coordination with hospital department and staff, risk assessment and mitigation, and problem resolutions. Ensure the completion of projects within budgets and project plans and the integration of these new systems with existing clinical, administrative and financial systems. Coordinate with IS and departmental management in the annual planning process. Participate in the management of the day-to-day delivery of IS services through appropriate personnel. Responsibilities:

• Works with the Business Owners / Business Analysts to clarify projects and then manages those projects through the full systems development lifecycle
• Conducts planning and status meetings with key client personnel to understand project requirements and communicate our implementation methodology to the client
• Ensures information system functionality meets all clinical and business requirements of the appropriate department and UPHS organization.
• Manages client expectations and project status throughout the project, ensuring that project goals, budgets and timelines are met
• Ensure solutions are delivered with appropriate staffing change management performed
• Conducts periodic risk and quality assessments and reports results to IS and Business leaders with recommendations for mitigation and improvement
• Coordinate with appropriate support groups within Information Services and with other departments as necessary
• On-board and orient the team that will be assigned to this project to clearly identify purpose and background for the project
• Define and determine role of project management in each project, including specific roles and responsibilities for each project member
• Participates in project steering and project working committee meetings
• Provide periodic written status reports to the Project Steering Committee showing status compared to the work plan, issues, risk, and assignments/plans for resolution, resolved issues, problem log and status, upcoming major project situations, and adherence to project budgeted resources
• Define and implement the appropriate change management strategy and plans to ensure that change management concerns are addressed during and after project implementation, as well as to ensure that the project impact is sustainable and supported by the business process owners
• Complete and manage project activities using an industry standard project management process and approach to ensure a consistent approach to project completion with other similar projects within the organization
• Manage the Five Project Management Process Groups flow from one phase into another beginning with Initiate, Plan, Execute, Control, Close
• Manage the 9 Knowledge areas of Project Management on each project including; Scope, Time, Cost, Resources, Risk, Communication, Project Integration, Procurement and Quality
• Assists with demonstrations, presentations and formal classes as necessary
• Performs duties in accordance with Penn Medicine and entity values, policies, and procedures
• Other duties as assigned to support the unit, department, entity, and health system organization

Minimum Requirements:

• Bachelor’s degree in Sciences, Math or Healthcare Administration preferred or Equivalent combination of education and experience.
• 2+ years project management experience (Required)

We believe that the best care for our patients starts with the best care for our employees. Our employee benefits programs help our employees get healthy and stay healthy. We offer a comprehensive compensation and benefits program that includes one of the finest prepaid tuition assistance programs in the region. Penn Medicine employees are actively engaged and committed to our mission. Together we will continue to make medical advances that help people live longer, healthier lives. Live Your Life's Work We are an Equal Opportunity employer. Candidates are considered for employment without regard to race, ethnicity, color, sex, sexual orientation, gender identity, religion, national origin, ancestry, age, disability, marital status, familial status, genetic information, domestic or sexual violence victim status, citizenship status, military status, status as a protected veteran or any other status protected by applicable law.