A growing law firm is seeking an experienced Legal Assistant to support multiple attorneys in a collaborative, remote environment. The ideal candidate is highly organized, detail-oriented, and capable of working independently while knowing when to seek guidance.
Key Responsibilities
- Prepare, format, and proofread legal documents, including pleadings, briefs, correspondence, and Tables of Contents and Authorities.
- File documents with state and federal courts and administrative agencies using electronic filing systems.
- Monitor court rules, filing requirements, and case deadlines.
- Coordinate service of legal documents and prepare proofs of service.
- Maintain electronic case files, track matter status, and manage attorney calendars.
- Coordinate depositions, mediations, meetings, travel, and other scheduling needs.
- Process time entries, expense reports, reimbursements, and vendor invoices.
- Provide administrative support, including telephone coverage and intake assistance, as needed.
- Collaborate with colleagues across offices to ensure efficient and consistent support.
Qualifications
- Minimum of 8 years of California legal secretarial experience.
- Strong understanding of litigation procedures, legal terminology, and court filing requirements.
- Proficiency in Microsoft Word, Excel, Outlook, and document management systems.
- Experience with legal e-filing, timekeeping, calendaring, and case management software.
- Excellent proofreading, organizational, communication, and time-management skills.
- Ability to manage competing priorities, exercise sound judgment, and work independently in a remote setting.
- A high school diploma is required; a college degree is preferred.