Legal Administrative Assistant

Title: Legal Administrative Assistant (Remote)

Salary: $50,000–$65,000 depending on experience

Location: Remote, must be based in the Chicago area

_*THIS IS A RETAINED SEARCH - PLEASE DO NOT CONTACT MYSELF OR THE FIRM IF YOU ARE A RECRUITER*_About Ablin Law

Ablin Law is a boutique employment law firm specializing in workplace investigations, known for its strong reputation and community involvement in the Chicago area. We work with prominent law firms and all-sized companies using a modern, forward-thinking approach to investigations and employee relations matters. We maintain neutrality and objectivity while helping to find the best solutions for everyone involved. With 30+ years of employment law experience within the government, in-house, and in private practice, in conjunction with a strong passion for human resources, employee relations, and civil rights, our approach to workplace investigations differs from that of a law firm focused on litigation.

We are seeking an efficient and detail-oriented Legal Administrative Assistant who is highly experienced in supporting litigation attorneys in a fast-paced environment, handling everything from scheduling to systems management with excellence. This employee will be self-motivated with a strong work ethic to proactively check their work before it is sent to the Attorneys/clients. They should be professional, positive, and have a common-sense approach to communication with clients/witnesses. To learn more, visit our website: ablinlaw.com_._

Benefits:

• 15 PTO days and 10 firm-observed holidays annually
• A stipend for health insurance for the employee, if needed
• 401K eligibility after 1 year of employment
• A work laptop will be provided

Responsibilities:

• Calendar & Scheduling: Manage two busy attorney calendars including scheduling witnesses, complainants, clients, interviews, and internal/external meetings; proactively resolve scheduling conflicts and plan travel arrangements.
• Inbox & Task Management: Oversee daily attorney inboxes, flag priorities, convert emails into tasks, and track items through completion.
• Document Support: Draft, format, revise, and proofread correspondence, reports, PowerPoints, and legal documents; process and route documents using strict naming and versioning protocols; open and close matters and prepare retention agreements.
• Attorney Enablement: Prepare call/meeting briefs, assemble documents and exhibits, summarize attorney notes with speed and clarity, and track deliverables.
• Billing & Finance: Prompt attorneys for time capture, enter and reconcile billable hours, handle invoicing, accounts receivable, collections, and payroll coordination.
• Client Service: Respond to clients professionally and promptly with confidentiality
• Digital Organization: Manage Clio platform and evidence tracking via Excel; organize OneDrive, Dropbox, and other shared records.
• Marketing Support: Coordinate marketing efforts and manage LinkedIn and/or other social media posting.
• Administrative Projects: Answer phones, close out client emails, support office/system projects to improve efficiency, and complete occasional personal assistant assignments.

Requirements:

• Must be able to work a full 8 hours per day during normal working hours and have the flexibility to attend occasional in-person meetings in Chicago
• 4+ years of legal assistance experience in a litigation firm supporting multiple attorneys in a high-volume, fast-paced environment
• Must have a typing speed of at least 45–50 wpm, 60–70 wpm is preferred
• Exceptional organizational, written, and verbal communication skills
• Must have strong attention to detail, be proactive at problem-solving, and be professional at all times with clients
• An ability to thrive in a deadline-oriented environment while managing multiple tasks, following through on tasks to completion, and anticipating Attorney needs
• Must be able to work effectively with attorneys that have varying work styles
• Must be discreet and trustworthy with confidential information
• Tech-savvy and proficient in Microsoft Office, SharePoint, Teams/Zoom, OneDrive, and Dropbox
• Experience with case management software (including intake procedures, deadlines, and case lifecycle steps)
• Familiar with legal billing/time entry and digital document management
• Comfortable managing LinkedIn posting and basic social media tasks

Bonus Experience:

• Have worked at an employment law firm
• Familiarity with Levitate or other CRM/marketing tools

Please note that this job description is intended to provide a general overview of the position and is not representative of all responsibilities, duties, and skills required.

Ablin Law is an equal opportunity employer. The position is remote in Chicago, Il. Relocation Assistance is not offered for this position. Applicants must be legally authorized to work in the United States.