Project Controls Manager – Federal Funding & Reimbursement
Remote
Position Overview
We are seeking an experienced Project Controls Manager to support financial oversight, cost management, and reimbursement activities for large-scale capital projects supported by federal and state funding.
This role will work closely with project controls, accounting, and finance teams to ensure project costs are accurately tracked, reconciled, documented, and submitted for reimbursement in accordance with applicable funding agreements and reporting requirements.
The ideal candidate will bring strong project controls and financial analysis experience, advanced SAP proficiency, and the ability to translate complex funding requirements into effective cost-tracking and reporting processes. Experience with DOE grants, federal awards, or government-funded capital projects is highly desirable.
Key Responsibilities
- Review federal and state funding agreements, approved budgets, and related requirements to establish appropriate cost-tracking and reporting processes.
- Establish and maintain SAP Work Breakdown Structure (WBS) codes to accurately track project costs by funded activity.
- Partner with project controls managers, accounting, and finance teams to coordinate cost coding, forecasting, budget monitoring, and reimbursement activities.
- Prepare and support budget worksheets, cost estimates, and budget narratives for required funding milestones.
- Develop cost estimates and supporting documentation covering labor, equipment, contractual services, and other project expenditures.
- Monitor actual costs against approved budgets, identify variances and potential overages, and coordinate corrective actions.
- Review project costs to ensure accuracy, proper allocation, supporting documentation, and reconciliation with accounting records.
- Coordinate the preparation and submission of reimbursement requests and supporting financial documentation.
- Maintain organized, audit-ready records of cost reviews, reconciliations, corrections, and reimbursement submissions.
- Respond to questions and documentation requests from federal and state agencies during reimbursement and invoice reviews.
Required Qualifications
- Experience in project controls, cost accounting, financial analysis, grant administration, contract administration, or a related discipline.
- Background supporting capital projects, including budgeting, forecasting, cost monitoring, and financial reporting.
- Advanced SAP proficiency, particularly with WBS structures, cost tracking, financial reporting, and accounting entries.
- Ability to interpret funding agreements, budget requirements, and apply them to project cost management and reimbursement processes.
- Strong financial analysis, cost reconciliation, and variance analysis skills.
- Experience coordinating with project controls, accounting, finance, and other cross-functional teams.
- Excellent organizational skills and attention to detail, particularly with financial documentation and audit requirements.
Preferred Qualifications
- Experience supporting Department of Energy (DOE) grants, federal awards, state awards, or other government-funded programs.
- Knowledge of federal cost principles, Code of Federal Regulations (CFR), cost allowability, allocability, and reimbursement requirements.
- Experience developing or improving financial reporting processes using SAP and Power BI.
- Strong Power BI skills, including dashboard development, data modeling, reporting, and financial data visualization.
Ideal Candidate
The ideal candidate combines strong project controls and financial management experience with advanced SAP capabilities. Someone who understands how to manage capital project costs, reconcile financial data, interpret funding requirements, and support government reimbursement processes will be particularly well suited for this opportunity.