Legal Accounts Receivable Specialist

About Us

Blank Rome is an Am Law 100 firm with 16 offices and nearly 750 attorneys who provide comprehensive legal and advocacy services to clients operating in the United States and around the world. Our professionals have built a reputation for their leading knowledge and experience across a spectrum of industries and are recognized for their commitment to pro bono work in their communities. Since our inception in 1946, Blank Rome’s culture has been dedicated to providing top-level service to all of our clients and has been rooted in the strength of our diversity and inclusion initiatives. Our commitment to our core values and dedication to providing a supportive and inclusive work environment, allows the firm to attract and retain the brightest in the industry.

Job Overview

The Accounts Receivable Specialist is responsible for supporting the billing attorneys in collecting and managing their accounts receivable, providing quality customer service and performing credit analyses on new matters coming into the firm.

This role has a remote working arrangement. Potential candidates must reside near the Philadelphia office to attend training in person. In this role, you will report to the Senior Accounts Receivable Manager.

Essential Functions

• Learn the collection system, Star*Collect and the financial system, 3E to manage a portfolio of clients, reaching out to the billing attorneys, emailing clients and making client calls as needed.
• Email monthly statements to approved clients.
• Attend billing meetings to review attorneys’ A/R and WIP and handle requests such as write-offs, invoices, statements, client follow-ups and document the accounts.
• Investigate discrepancies between customer invoices and customer payments.
• Understand reporting systems such as View 360 and SAP InfoView.
• Understand realization concepts.
• Review new matters coming into the firm.
• Check for unbilled time, outstanding accounts receivable and consistency of fee arrangement with previous matters.
• Maintain accurate and current customer A/P contacts, emails and phone numbers in Star*Collect.
• Ensure the accurate coding of clients in Star*Collect to ensure accuracy of reporting.
• Perform other responsibilities as assigned.
• Work additional hours as needed to fulfill job requirements.

The above essential functions represent the general nature and level of responsibilities for this position and is not intended to be an all-inclusive list. The firm may modify and amend any job description at any time in its sole discretion.

Skills/Qualifications

• 5+ years of experience in in a law firm or professional services.
• Bachelor’s degree preferred.
• Experience in a legal environment or professional services required.
• Strong communication skills (verbal and written) with the ability to develop positive working relationships (in-person and virtually).
• Meticulous attention to detail and accuracy.
• Ability to manage multiple tasks with effective organizational skills.
• Proven problem solving, critical thinking, and decision-making skills.
• Unquestioned integrity and professionalism.
• Proficient in Microsoft Suite (Word, Excel, Outlook, Teams) and other general computer programs and have a solid basic math skills.
• Proficient in web-based conference call/web-sharing applications.

General Expectations

• Promote positive work habits, including effective and timely communication, teamwork, and demonstrating respect for colleagues.
• Contribute to providing the highest quality of service to internal and external clients.
• Take appropriate initiative and ownership of job responsibilities while ensuring the assignments/job duties are performed successfully and on time.
• Understand and abide by firm policies and embrace firm values.
• Ability to maintain regular attendance and work regularly scheduled hours.
• Ability to sit for long periods of time, type, and handle light lifting (files, copy paper, etc.) in a professional office environment.
• Comply with safe work practices including compliance with the firm’s COVID-19 policies and safety measures.

Compensation

The salary range for this role is $70,000 - $85,000. Actual salaries will depend on a candidate's geographic location, relevant experience, and skillset. Actual salaries will vary depending upon various factors, including relevant experience and skillset. The salary range listed is just one component of Blank Rome’s total compensation package for employees. Other monetary rewards include annual discretionary bonuses based on performance and profit-sharing contributions based on eligibility and firm profitability.

In addition, Blank Rome provides a comprehensive suite of benefits to promote health and financial security, including medical, dental, and vision insurance as well as life, accident, and disability insurance plans. The firm also provides the opportunity to participate in 401(k) retirement benefits, commuter benefits, and well-being programs.

EEO Statement

Blank Rome is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race, color, ethnicity, religion, sexual orientation, gender, gender identity or expression, national origin, citizenship status, age, disability, genetic information, marital or family status, or any other status protected by law.

Our core values of respect for the individual, the community, and the law are clearly demonstrated in our ability to recruit and develop a diverse group of exceptionally talented attorneys and professional staff who enable us to best serve our clients and our communities.