Remote role, candidate needs to reside and work in EST/CST hours.
We’re looking for an Executive Assistant to support the VP of Brand & Creative. This is a high-impact role where you’ll be the right hand to a senior leader driving the global evolution of our brand. You’ll help create space for creative and strategic thinking by making sure logistics, communication, and organization are handled with excellence. You’ll be plugged into the heartbeat of the brand and creative team, and you’ll have visibility across marketing leadership
Qualifications:
- Experience: 5–7+ years supporting senior executives in fast-moving organizations (creative, marketing, or tech background a plus)
- Communication skills: Clear, professional, and adaptable - able to write in a voice that reflects leadership
- Organization: Highly detail-oriented, thrives on bringing structure to complexity, and can prioritize ruthlessly
- Judgment: Discretion with sensitive information and confidence in decision-making
- Style: Calm under pressure, anticipatory, solutions-oriented, and someone who naturally builds trust
- Tech-savvy: Comfortable with Google Workspace, Slack, expense systems, and scheduling tools; curious about new tools that can make things more efficient
- Culture fit: Someone who’s collaborative, creative-minded, and understands the balance of urgency and quality
Responsibilities:
- Manage and optimize the VP’s schedule - balancing internal team needs, cross-functional leadership, external partners, and personal commitments
- Anticipate needs - see around corners and take proactive steps to make sure deadlines, meetings, and follow-ups happen smoothly
- Handle communication flow - draft, filter, and prioritize emails, Slack messages, and other correspondence with clarity and discretion
- Support leadership routines - prep materials, capture takeaways, track action items, and keep projects moving forward
- Partner on team culture - help plan offsites, team meetings, recognition moments, and ensure the Brand & Creative org feels connected
- Coordinate travel, logistics, and expenses with precision
- Protect focus time - create the right balance between accessibility and deep work
- Travel Requirement - Up to 30% travel for meetings, conferences and team events
