Billing Specialist

Akin Gump Strauss Hauer & Feld LLP is a leading international law firm with more than 900 lawyers in offices throughout the United States, Europe, Asia and the Middle East. We are currently seeking a Billing Specialist, reporting to the Billing Manager and Billing Supervisor.

This position has full remote work capabilities, candidates must reside in California, Texas, Washington, DC, Maryland, Virginia, Pennsylvania, New York, New Jersey, Massachusetts, Illinois or Connecticut

. The Billing Specialist is responsible for preparing monthly pre-bills, maintaining billing filing system, working with Collections staff to collect aged accounts receivables, monitoring the e-billing process, and ensuring that special billing arrangements are carried out. The Billing Specialist is expected to perform all responsibilities with a commitment to providing superior service to the firm’s clients, attorneys, advisors and staff, and maintaining an atmosphere of teamwork and continuous improvemen

t. Key responsibilities of this position inclu

• de:Prepare monthly prebills for distribution to attorn
• eysAudit prebills to ensure proper rates and/or special arrangements are accurate, and enter approved timekeepers in Ader
• antRevalue rates on prebills as nee
• dedManage Bill Groups in Aderant to ensure client contact and currency are accur
• ateManage Bill Formats in Aderant to ensure invoices meet partner and client requireme
• ntsEdit, prepare and review finalized monthly prebills for accuracy prior to post
• ingProcess and monitor the e-billing process including managing new timekeeper/rate approval process, confirming that the Bill Distribution Method in Aderant and BillBlast are in sync in an effort to prevent e-billing errors for those clients that are electronically billed, and ensure that invoices are successfully submitted, including monthly estimates of accru
• alsEnsure supporting documents accompany invoices pursuant to client requirem
• entResearch rejections, handle appeals, and short pays and client payment disputes in a timely fash
• ionVerify daily new business memo and ensure correct input of information and special billing arrangements for assigned clie
• ntsCommunicate with attorneys and secretaries to address any billing questions or report requests as it pertains to billing or collecti
• onsHandle incoming and outgoing accounting correspondence in a timely fash
• ionPrepare Accounts Receivable write-off according to firm pol
• icyMeet with partners monthly to discuss WIP and AR inventory, and keeping them informed about potential issues to determine the best course of act
• ionMonitor local monthly billable WIP and report status to managem
• entAssist cash receipts team to identify payment allocations when application instructions are missing or are inaccura
• te.Coordinate Annual rate setting process at beginning of new year for assigned partners and clie
• ntsAssist in transitioning matters handled by departing attorneys and determine which matters are inactive in an effort to facilitate matters to be closed where appropri
• ateAssist with various time and billing reports as need
• ed.Other duties as assign

ed. Qualifications (Experience, Knowledge, Skills & Abiliti

• es):Two year degree required, with four year college degree preferred, with specialization in accounting or finance prefe
• rredMinimum of 2 years of law firm billing experience requ
• iredStrong proficiency in Microsoft Office applications, including Word and Out
• lookAdvanced proficiency in Microsoft E
• xcelExcellent oral and written communication sk
• illsAbility to read, comprehend and follow instruct
• ionsAbility to work independently and with a
• teamStrong service orientation and an ability to establish and maintain effective working relationships with peers, office and firm management, and outside business part
• nersAbility to use critique of work to improve perform
• anceIdentify issues and problems with assignm
• entsAbility to manage multiple priorities and adjust to changing priorities in a professional ma
• nnerStrong organizational sk
• illsAbility to prioritize multiple projects with specific deadlines; strong attention to de
• tailAbility to deal with stress around deadl
• inesCommitment to professional growth and develop

ment