Onboarding Coordinator

Our Foundation Mission, Vision, and Values At VPMMA, our core purpose is to empower and equip military service members, veterans, and military spouses to achieve excellence in project management careers through mentoring and professional development. We envision ourselves as the most sought-after partner for guiding veterans on their journey to becoming project managers. Our four core values underpin these aspirations

• Commitment We uphold integrity, transparency, and ethics in all our operations endeavors.
• Empowerment We empower all military service members, veterans, and military spouses to pursue rewarding and prosperous careers in project management.
• Community We actively cultivate a strong and supportive network by collaborating with other veteran agencies and partners to provide the best resources, tools, skills, and training.
• Advocacy We offer a unified voice for project managers for the industry, government, military, veteran affairs, and the wider community.

Whom We Serve Our Valued Community Our alliance is dedicated to fostering the professional development of U.S. military service members, veterans, and their spouses. We accomplish this by offering various membership options, including General Membership for service members, veterans, and their spouses, along with Professional, Corporate, and Nonprofit Partner Memberships for individuals and organizations that wish to engage more deeply with our mission. Our goal is to be the premier resource for this community as they pursue or advance their careers in project management within the civilian workforce. Our Programs and Services A Holistic Approach VPMMA offers a wide range of mentorship and development programs, specifically designed to meet the diverse needs of our members. These include

• Mentorship Programs We provide One-on-One, Group, Reverse, Diversity, and Peer Mentorship to offer tailored guidance and promote collective learning.
• Professional Development Our offerings include customized training materials, skill-building workshops, learning events (seminars, webinars), advanced training, and certification preparation. We also address personal project management skills and entrepreneurship training.
• Career Transition Support We offer resources and guidance to members navigating career transitions, including support for resumes, access to job boards, and career transition assistance.
• Community Building We create professional connections through networking opportunities and collaborative learning events.
• Financial Support We provide scholarships for industry certifications to encourage ongoing professional development.

, SUPPORT THE VETERAN COMMUNITY — VOLUNTEER TODAY! This is a VOLUNTEER OPPORTUNITY!* Are you highly organized, detail-oriented, and passionate about creating a smooth and welcoming experience for new volunteers? At the Veteran Project Manager Mentor Alliance (VPMMA), we are a 100% volunteer-driven nonprofit dedicated to supporting service members, veterans, and military spouses in advancing their careers in project management. As an Onboarding Coordinator, you will play a critical role in guiding new volunteers from application to placement. Your work will help ensure every candidate receives timely communication, a positive first impression, and a successful start within our organization. Position DetailsPosition Type Volunteer Location Remote Commitment ~3–5 Hours/Week Reports To Volunteer Program Manager Alternative Reporting Chief Volunteer Officer What You’ll Do (Impact ~3–5 Hours/Week) You will focus on managing volunteer intake, onboarding logistics, and ensuring a professional and organized experience for incoming volunteers. Intake & Pipeline Management

• Track applicants from initial application through final placement
• Maintain visibility of all candidates in the onboarding pipeline
• Ensure timely movement of volunteers through each stage

Candidate Scheduling & Communication

• Schedule interviews or introductory calls with leadership/team leads
• Send confirmations, updates, reminders, and welcome communications
• Provide a professional and positive first impression of VPMMA

Documentation & Orientation

• Track required forms and onboarding documentation
• Coordinate volunteer orientation sessions
• Confirm facilitators and logistics for each onboarding session

Volunteer Integration

• Answer onboarding questions from new volunteers
• Guide volunteers through next steps after orientation
• Coordinate handoff to managers/team leads for placement

Reporting & Process Improvement

• Provide updates to leadership regarding onboarding activity and pipeline status
• Maintain current onboarding procedures and resources in the knowledge base
• Recommend process improvements for a smoother volunteer experience

Cross-Functional Support

• Assist with recruitment messaging, volunteer communications, and HR-related announcements as needed

Who You AreOrganized & Detail-Oriented You can manage multiple applicants, timelines, and follow-up tasks accurately. Strong Communicator Able to send clear, warm, and professional communications. Reliable & Proactive You follow through, stay organized, and anticipate next steps. Tech-Savvy Comfortable using Google Workspace, spreadsheets, shared drives, or tracking systems. Mission-Driven Passionate about supporting veterans, service members, and military spouses. Standard Volunteer Expectations

• Commit to a regular volunteer schedule and complete assigned tasks
• Uphold professionalism and the VPMMA Code of Conduct
• Maintain confidentiality of applicant and organizational information
• Communicate proactively regarding availability and deadlines
• Participate in onboarding and ongoing training opportunities

Why Join Us?Meaningful Impact Help create a welcoming and professional experience for volunteers serving the veteran community. Resume Building Gain hands-on experience in onboarding, HR coordination, and nonprofit operations. Professional Growth Build skills in volunteer management, communication, and process improvement. Networking Connect with professionals in HR, project management, and nonprofit leadership. Direct Mission Support Your work helps strengthen the volunteer workforce that serves veterans and military families. About VPMMA The Veteran Project Manager Mentor Alliance (VPMMA) is a nonprofit dedicated to empowering service members, veterans, and military spouses through mentorship, networking, and professional development in project management. ✨ Join our team and help us support veterans in their career journeys — Apply today!