This is a Fully Remote Job
About Our Client:
The organization operates within a higher education setting, specifically associated with a school or division that includes the Peabody Institute. It addresses the administrative and operational needs of academic departments, facilitating coordination and support that enable the institution to function effectively.
About the Opportunity:
The ADMINISTRATIVE SPECIALIST role provides high-level administrative support requiring independent judgment, specialized knowledge, and decision-making. This position manages complex scheduling, supports meetings and projects, and ensures efficient office operations. The role is vital for maintaining smooth departmental functions and facilitating effective communication and task management.
Responsibilities:
- Independently manage complex calendars and meeting schedules.
- Prepare for meetings and presentations by gathering necessary information.
- Support staff management and team meetings with follow-up on action items.
- Prioritize and manage incoming work to meet deadlines.
- Lead or contribute to recurring or ad-hoc projects, offering support to staff.
- Assist with event planning and execution as needed.
- Handle general office management tasks such as space coordination and technology needs.
- Process travel reimbursements, payments, purchase orders, and expense reimbursements promptly.
- Compile information to produce reports, tables, and other documents.
- Provide guidance and disseminate information to staff.
- Interpret and communicate operating policies.
- Identify and help resolve administrative issues proactively.
- Maintain knowledge of department goals, standards, policies, and related units.
- Perform other duties as assigned.
Requirements:
- Bachelor's Degree.
- Four years of progressively responsible administrative experience, including work on special projects.
- Proficiency with Microsoft Office programs including Outlook, Word, Excel, and PowerPoint.
- Advanced skills in calendar management, financial administration, interpersonal skills, meeting coordination, office procedures, oral and written communication, and organizational skills.
- Intermediate report writing skills.
Pay Range and Compensation Package:
- Starting salary range: $28.27 to $49.62 hourly ($38.95 targeted; commensurate with experience).
Equal Opportunity Statement: Our client is an equal opportunity employer. They celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, or national origin.
Note:
TalentHop is a recruitment partner of this role. Please note that all employment decisions, including candidate assessment, interviews, hiring, compensation, and employment terms, are made exclusively by the hiring employer.