Research Administrator 2 (Remote Opportunity)

Lensa is a career site that helps job seekers find great jobs in the US. We are not a staffing firm or agency. Lensa does not hire directly for these jobs, but promotes jobs on LinkedIn on behalf of its direct clients, recruitment ad agencies, and marketing partners. Lensa partners with DirectEmployers to promote this job for Stanford University. Clicking "Apply Now" or "Read more" on Lensa redirects you to the job board/employer site. Any information collected there is subject to their terms and privacy notice. Research Administrator 2 (Remote Opportunity) School of Medicine, Stanford, California, United StatesNew Finance Post Date 6 hours ago Requisition # 108446 The work of the Division of Oncology bridges the worlds of basic science, clinical diagnosis and the treatment of cancer. Our basic investigative activities concentrate on immunology, genetics/genomics, pharmacology, DNA repair and oncogene action. Our clinical science covers each cancer type; has a strong focus in clinical trials of new diagnostic and therapeutic approaches, and in correlative laboratory studies. Our work is supported by a portfolio of peer-reviewed grants, industrial agreements and research endowments. The Division of Oncologywithin theDepartment of Medicineis actively seeking an experienced and proficient Research Administrator 2 to complement its dedicated team specializing in finance and research administration. This pivotal role involves providing crucial support to the division's finance team, particularly in the management of sponsored research accounts. The ideal candidate will serve as the primary contact for all financial and administrative activities related to the faculty they support. They will be responsible for preparing and distributing regular financial reports, collaborating with faculty and staff to review accounts, and providing detailed financial analysis, forecasting, and recommendations. This role will also require tracking and managing staff salary distribution across clinical trials with fluctuating revenue, ensuring strict compliance with internal policies and sponsor guidelines. The Research Administrator 2 will oversee expenditures, initiate funds transfers, update labor distribution, and handle other financial transactions to ensure adherence to university and sponsor regulations. The position involves managing research activities across the entire lifecycle, from proposal preparation to post-award administration of contracts and grants. The successful candidate will support faculty with large research portfolios that include a mix of federal, industry, and endowment funding, and manage a significant number of clinical trials. Experience with clinical trial financial management or a strong willingness to learn is essential. The Research Administrator 2 will collaborate with faculty to develop, revise, and finalize project budgets, secure cost-sharing commitments, and work closely with the Office of Sponsored Research to ensure proper award setup and the timely completion of financial reports. In addition, the Research Administrator 2 will be responsible for processing financial transactions, preparing journal entries, labor distribution schedules, and adjustments. They will manage the transfer of expenses from clearing accounts, reconcile accounts, and assist with budget preparation and award setup. On occasion, they will work with the division manager to maintain divisional revenue and operating accounts. The ideal candidate will possess strong financial analysis skills, advanced Excel proficiency, and the ability to work independently in a dynamic environment. They should excel in anticipating needs, planning ahead, and managing multiple priorities with attention to detail. Excellent interpersonal skills are essential for collaborating with faculty, staff, and various stakeholders at all organizational levels. A proactive and adaptable approach is crucial for success in this role. This is a remote eligible position. Duties Include

• Participate with principal investigator in the preparation of the administrative components of proposals within parameters of sponsored and non-sponsored research guidelines. Oversee and communicate submission process, both paper and electronic; review documents for completeness and compliance.
• Develop, prepare, and finalize project budgets, and provide budget justification.
• Serve as liaison and active partner between principal investigators, Office of Sponsored Research, research groups, and other departments; respond to sponsor inquiries.
• Collaborate with Office of Sponsored Research to ensure awards are set up properly and costsharing requirements are fulfilled; initiate cost transfers.
• Review and approve expenditures, advise on post award spending and commitment activity, and oversee compliance related to fund and revenue.
• Develop and communicate reports supporting project status; create effective forecasting and decision aides.
• Participate in contract closeout process; submit final reports and certificates. Compile information and documents needed for audit inquiries.
• Understand, apply, and advise on university and government policies for projects.
• Serve as a resource on subject area and overall technical resource to principal investigator and other university staff.
• Participate in and contribute to process improvements. Lead other staff in group projects
• May participate as a mentor and provide cross-training as needed.

Desired Qualifications

• The ideal candidate will demonstrate robust teamwork skills along with the ability to work independently, multitask efficiently, and learn rapidly. They will effectively manage conflicting deadlines with a composed and professional demeanor, maintaining focused delivery. Additionally, the candidate must exhibit outstanding written and verbal communication skills.

Education & Experience (required)

• Bachelor's degree and three years of job-related experience, or combination of education and relevant experience.

Knowledge, Skills And Abilities (required)

• Basic knowledge of governmental regulations.
• Ability to understand, interpret, and communicate policies and procedures.
• Excellent oral, written, and communication skills.
• Excellent analytical skills; demonstrated proficiency in Excel and web-based tools.
• Strong accounting skills; knowledge of accounting principles.
• Ability to complete Cardinal Curriculum I and II within first year in role.
• Knowledge of procurement needs, including sole sourcing, cost analyses, vendor requirements, and small business reporting.
• Knowledge of property management requirements related to Stanford or non-Stanford title of equipment and fabrications.
• Competency in project management.
• Extreme attention to detail.
• Ability to work well independently, but also to seek or offer assistance when needed.
• Ability to review a proposal or manage a project with understanding of the overall scope and goal of each sponsored project.
• Excellent time management and organizational skills.

Certifications & Licenses

• Cardinal Curriculum I and II must be completed to remain in this position.
• Certified Accountant or Auditor or similar credential desired.

PHYSICAL REQUIREMENTS:*

• Frequently sit, grasp lightly, use fine manipulation and perform desk-based computer tasks, lift, carry, push and pull objects weighing up to ten pounds.
• Occasionally stand, walk, grasp forcefully, use a telephone, write by hand and sort and file paperwork or parts.
• Rarely lift, carry, push and pull objects weighing 11-20 pounds.

Working Standards

• Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
• Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
• Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide,http://adminguide.stanford.edu/.

This role is open to candidates anywhere in the United States. Stanford University has fiveRegional Pay Structures. The compensation for this position will be based on the location of the successful candidate. The expected pay range for this position is $100,653 to $116,979 (within the 10 Bay Area counties) or $77,315 to $102,338 per annum (all other regions). Stanford University provides pay ranges representing its good faith estimate of the salary the university reasonably expects to pay for a position upon hire. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location, and external market pay for comparable jobs. At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website (https://cardinalatwork.stanford.edu/benefits-rewards ) provides detailed information on Stanford's extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process. Why Stanford is for You Imagine a World Without Search Engines Or Social Platforms. Consider Lives Saved Through First-ever Organ Transplants And Research To Cure Illnesses. Stanford University Has Revolutionized The Way We Live And Enrich The World. Supporting This Mission Is Our Diverse And Dedicated 17,000 Staff. We Seek Talent Driven To Impact The Future Of Our Legacy. Our Culture Andunique Perksempower You With

• Freedom to grow. We offer career development programs, tuition reimbursement, or audit a course. Join a TedTalk, film screening, or listen to a renowned author or global leader speak.
• A caring culture. We provide superb retirement plans, generous time-off, and family care resources.
• A healthier you. Climb our rock wall or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.
• Discovery and fun. Stroll through historic sculptures, trails, and museums.
• Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more.

Consistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities. Applicants requiring a reasonable accommodation for any part of the application or hiring process should contact Stanford University Human Resources by submitting a contact form . Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned. Additional Information

• Schedule: Full-time
• Job Code: 4482
• Employee Status: Regular
• Grade: H
• Requisition ID: 108446
• Work Arrangement : Remote Eligible

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