Project Assistant - Part Time

The Project Assistant supports the Electric Programs group by coordinating high‑volume email communications, maintaining and updating SharePoint tracking resources, and ensuring timely, accurate data entry, verification, and follow‑up. This role is ideal for someone with strong attention to detail, excellent written communication, and hands‑on experience with Microsoft 365 (especially SharePoint and Outlook). Here's What You’ll Do

• Inbox coordination: triage and route a high volume of incoming emails; apply rules/categories; draft/schedule replies; escalate items to program leaders; track follow‑ups until closure.
• SharePoint maintenance: create/update lists and libraries; edit columns and views; manage metadata; keep trackers current; support basic permission management and page updates.
• Data quality: perform routine data entry and verification across trackers/dashboards; reconcile discrepancies; maintain audit trails and change logs.
• Tracking & reporting: update status boards; compile daily/weekly summaries; surface risks, blockers, or aging items to stakeholders.
• Documentation: maintain SOPs, FAQs, and quick‑reference guides; improve templates used in email and SharePoint.
• Cross‑team support: coordinate with engineering/design, PMO, and client‑facing teams to ensure timely information flow and task follow‑through.

Required Qualifications

• Demonstrated experience managing high‑volume email workflows (Outlook): inbox rules, categories/flags, templates, follow‑up tracking.
• Practical experience maintaining SharePoint lists/libraries (views, metadata, filters) and keeping shared trackers accurate.
• High attention to detail with proven data entry and data verification skills.
• Strong written communication; concise, professional drafting and summarization.
• Comfortable working independently in short, focused windows; reliably meets response SLAs.
• Proficiency with Microsoft 365 (Outlook, SharePoint, Excel, Teams).

Preferred Qualifications

• Experience in electric utility programs/projects or engineering/design environments.
• SharePoint site/page editing; familiarity with permissions and content organization.
• Excel skills (lookups, filters, conditional formatting) for data checks.
• Exposure to Power Automate for simple flows (e.g., email → SharePoint list item).
• Familiarity with status dashboards and escalation workflows.

Key Attributes

• Meticulous, organized, and process‑driven; diligent in email follow‑up.
• Bias for clarity: documents processes and closes loops.
• Adaptable and proactive; anticipates information needs of stakeholders.
• Work Hours & Modality****
• Approximately 20 hours per week, distributed across Monday–Friday.
• Must be online daily during agreed‑upon windows to support inbox and tracker updates.
• Remote role; candidate must reside in Central Time Zone (Texas preferred).

Not quite right for you? For a full listing of all our openings, please visit us at: https://entrustsol.com/careers/ Who We Are ENTRUST Solutions Group, an ENR Top 100 company, is a community of people, 3,000+ strong, who are committed to our clients and each other. We provide comprehensive and dependable engineering, consulting, and automation services to gas and electric utilities, telecommunication service providers, pipeline operators, and industrial companies. In Return For Top Talent, ENTRUST Solutions Group Offers

• Generous paid time off and benefits
• 401(k) retirement program with a company match
• Career development programs
• Tuition reimbursement
• Flexible work schedule

Benefits & Salary

• This position is a non-exempt position.
• Benefits offered include company sponsored medical, dental, vision, and 401(k) plan with company match. Also offered are tuition reimbursement, voluntary life, disability, critical illness, accident and hospitalization plans. HSA or FSA medical accounts and FSA dependent care and transportation/parking accounts are also available. These benefits are subject to employee contribution amounts generally set annually.

To learn more about ENTRUST Benefits and Culture, please visit our company LinkedIn page and follow us at: https://www.linkedin.com/company/entrustsolutionsgroup ENTRUST Solutions Group is proud to be an Equal Employment Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. Headhunters and recruitment agencies may not submit resumes/CVs through this website or directly to managers. ENTRUST Solutions Group does not accept unsolicited headhunter or agency resumes and will not pay fees to any third-party agency or company that does not have a signed agreement with ENTRUST Solutions Group.