Jr Accountant

Description Due to the nature of our work in defense, Darkhive does not provide visa sponsorship__. Candidates must be eligible to obtain and maintain a security clearance, which usually requires US citizenship. About Darkhive Established in 2021, Darkhive is redefining the future of autonomous systems. We design and build next-generation hardware and software solutions that seamlessly integrate into critical public safety and defense networks. Our core focus centers on developing tactical, human-machine interfaces and scaling the mass production of affordable, attritable uncrewed systems alongside our government partners. At Darkhive, we are a high-growth team of U.S. Special Operations veterans, aerospace engineers, robotics perception experts, and DevSecOps professionals. Above all, we are a mission-first culture. We believe that global teams operating on the front lines deserve high-quality, intelligent tools that ensure safety when each second counts. If you are a free-thinking problem solver looking to build cutting-edge robotics in a fast-paced, highly collaborative startup environment, apply with Darkhive today! About The Junior Accountant Role We are looking for an Accounts Payable (AP) and Finance Specialist to support our growing government contracting operations. This role focuses on the foundation of our daily financial tracking, ensuring accurate accounts payable processing, timely vendor management, credit card reconciliation, and precise financial data entry. The ideal candidate has strong foundational accounting skills, outstanding attention to detail, and a desire to learn the unique guidelines of federal compliance. This is a remote position, but requires quarterly onsite travel. Travel expectation is up to 10%. Key Responsibilities

• Process high-volume vendor invoices, subcontractor billings, and team expense reports with high accuracy
• Manage and process corporate credit card transactions, ensuring accurate coding, receipt collection, and monthly reconciliation
• Enter financial data daily into our accounting system, ensuring correct alignment with project codes and charge structures
• Match purchase orders, receiving documents, and vendor invoices to verify accuracy before processing payments
• Assist with basic invoice processing and voucher tracking through government payment portals like WAWF
• Maintain organized digital financial records and audit-ready documentation for future DCAA reviews
• Respond to routine internal and external vendor inquiries regarding payment status and billing discrepancies
• Support the monthly close process by reconciling basic vendor statements and identifying unrecorded liabilities
• Help set up new vendor profiles and basic charge codes in the ERP system under senior guidance
• Identify routine process bottlenecks in invoicing workflows and suggest simple methods to speed up processing

Required Qualifications

• Bachelor's degree in Finance, Accounting, Business, or a related field; or equivalent practical experience
• 1 to 3 years of progressive experience in accounts payable, data entry, credit card processing, or general bookkeeping roles
• Foundational proficiency in Microsoft Excel, including basic formulas, data sorting, and formatting
• Strong attention to detail with an ability to spot typing errors, mismatches, and data anomalies quickly
• Highly adaptable; comfortable operating in dynamic, fast-growth environments where daily priorities shift

Preferred Qualifications

• Exposure to or strong desire to learn government contracting ERP software like Unanet or similar systems
• Familiarity with credit card expense management platforms (e.g., Ramp, Brex, Concur, or Expensify)
• Basic familiarity with Federal Acquisition Regulation (FAR) cost principles or DCAA compliance guidelines
• Strong written communication skills to professionally interact with internal stakeholders and external vendors
• Demonstrated experience using basic AI tools to accelerate routine admin tasks or automate data organizing workflows

Physical And/or Mental Requirements

• Ability to sit and/or stand for periods of time
• Ability to use a keyboard, mouse, and other equipment with or without accommodations
• Ability to maintain awareness during business hours
• Ability to lift up to 15 pounds
• Excellent written and verbal communication and good command of the English language
• Learns and memorizes routine tasks
• Reasonable accommodations will be provided to any person with a disability to be able to perform the essential job functions of this position
• Darkhive retains the right to change or assign other duties as required for this position

SelectionProcess

• Hiring team reviews applications
• 20-minute pre-screen with Darkhive recruiter
• 30-minute phone screen with the hiring manager
• Take home project
• In-person or video interview with extended hiring team

BenefitsDarkhiveOffers

• Comprehensive medical plans
• 100% employer paid dental and vision insurance premiums
• Automatic 401k employer contribution with vesting
• Paid vacation and personal time off
• 11 Paid holidays
• 5 days of sick leave
• Stock options
• Welcoming and friendly work environment
• Respect of work-life balance

Darkhive is an equal-opportunity employer and prohibits discrimination and harassment against any employee or applicant because of race, color, gender (including pregnancy), age, gender identity, creed, religion, national origin, sexual orientation, marital status, genetic information, disability, political affiliation, protected veteran status, or any other status protected by federal, state, or local law.