Legal Administrative Assistant

Albert & Mackenzie is a well-established and expanding workers’ compensation defense law firm with a strong presence across California. Proudly recognized as a Great Place to Work for five consecutive years (2021–2025), the firm has also earned multiple Best Places to Work awards. Legal Administrative Assistant - Workers' Compensation Defense

• Work Remote Optional - California Residents ONLY

Job Purpose The Administrative Assistant would support approximately six Legal Assistants, allowing for balanced workload distribution and scalability. Coordinate preparation of PDF letters and correspondence for file and assisting in administrative tasks. Duties And Responsibilities

• Emailing and efaxing simple client and party correspondence, and printing of correspondence to assigned Print Partners
• Preparing PDFs of letters with enclosures and other standard assembling of documentation as needed
• Placing prepared documents into the file
• Assisting with Schedule of Records for Supplemental Reports and Trial Exhibits
• Perform FileNet checks for documents and bringing documents into the file
• Placing and receiving routine phone calls to EDD, doctor’s offices, and applicant’s Attorney’s offices
• Logging and routing messages
• Other clerical duties as assigned

Skills/Qualifications

• Excellent knowledge of Microsoft Outlook, Word, Adobe Acrobat, and Dropbox or other shared cloud storage
• Skilled typing ability as well as strong proofreading, spelling, and grammar skills
• Case Management Software and EAMS are a plus
• Ability to interact effectively with the public, clients, and employees
• Maintain confidentiality and use discretion and tact
• Experience as a Legal Secretary at a workers' compensation firm (preferred)

The ideal candidate will be highly organized, detail-oriented, and work well under pressure with the ability to juggle multiple tasks simultaneously. Must possess excellent verbal and written communication skills and have pride in work product. This is a fast-paced position that requires critical thinking skills, and the ability to problem-solve. In addition, this role must work collaboratively with attorneys and staff at all levels to achieve goals. Albert & Mackenzie is a premier California workers’ compensation defense firm known for delivering exceptional client service with urgency, precision, and integrity. We are deeply committed to operational excellence and supporting the professionals who make our work possible. Our team values accuracy, accountability, and collaboration, and we take pride in maintaining systems and processes that support a fast-paced, high-performing legal environment. Recognized as a Great Place to Work in 2021, 2022, 2023, 2024, and 2025, the firm has also received multiple Best Places to Work awards. Albert and Mackenzie offers a competitive compensation package to include 100% company sponsored employee Medical, Vision, Short Term Disability, Long Term Disability and Life insurance benefits, a 401k plan, paid time off, and optional voluntary dental and ancillary plans. We offer excellent work/life balance in a collaborative and casual work environment. Job Type: Full-time; Non-Exempt; (Remote considered for California candidates) Locations: Agoura Hill, Anaheim, Encino, Ontario, San Diego, Roseville Compensation: $22.00 – $26.00 Albert & Mackenzie ensures equal opportunity for all applicants regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or other legally protected characteristics. Full-time employees receive a competitive compensation package that features discretionary bonus opportunities and a comprehensive benefits program, including medical, vision, short-term and long-term disability, life insurance, a 401(k) retirement plan, paid time off, and optional dental coverage. Notice of E-Verify Participation Notice of Right to Work